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<li class="toctree-l1"><a class="reference internal" href="../index.html">Nextcloud 13 user manual introduction</a></li>
<li class="toctree-l1"><a class="reference internal" href="../whats_new.html">What’s new for users in Nextcloud 13</a></li>
<li class="toctree-l1"><a class="reference internal" href="../webinterface.html">The Nextcloud Web interface</a></li>
<li class="toctree-l1 current"><a class="reference internal" href="index.html">Files & synchronization</a><ul class="current">
<li class="toctree-l2 current"><a class="current reference internal" href="">Accessing your files using the Nextcloud Web interface</a><ul>
<li class="toctree-l3"><a class="reference internal" href="#tagging-files">Tagging files</a></li>
<li class="toctree-l3"><a class="reference internal" href="#comments">Comments</a></li>
<li class="toctree-l3"><a class="reference internal" href="#video-player">Video player</a></li>
<li class="toctree-l3"><a class="reference internal" href="#file-controls">File controls</a></li>
<li class="toctree-l3"><a class="reference internal" href="#previewing-files">Previewing files</a></li>
<li class="toctree-l3"><a class="reference internal" href="#navigating-inside-your-nextcloud">Navigating inside your Nextcloud</a></li>
<li class="toctree-l3"><a class="reference internal" href="#sharing-status-icons">Sharing status icons</a></li>
<li class="toctree-l3"><a class="reference internal" href="#creating-or-uploading-files-and-directories">Creating or uploading files and directories</a></li>
<li class="toctree-l3"><a class="reference internal" href="#selecting-files-or-folders">Selecting files or folders</a></li>
<li class="toctree-l3"><a class="reference internal" href="#filtering-the-files-view">Filtering the files view</a></li>
<li class="toctree-l3"><a class="reference internal" href="#moving-files">Moving files</a></li>
<li class="toctree-l3"><a class="reference internal" href="#change-in-share-expiration-date">Change in share expiration date</a></li>
<li class="toctree-l3"><a class="reference internal" href="#creating-or-connecting-to-a-federation-share-link">Creating or connecting to a Federation Share link</a></li>
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<li class="toctree-l2"><a class="reference internal" href="access_webdav.html">Accessing Nextcloud files using WebDAV</a></li>
<li class="toctree-l2"><a class="reference internal" href="gallery_app.html">Gallery app</a></li>
<li class="toctree-l2"><a class="reference internal" href="deleted_file_management.html">Managing deleted files</a></li>
<li class="toctree-l2"><a class="reference internal" href="desktop_mobile_sync.html">Desktop and mobile synchronization</a></li>
<li class="toctree-l2"><a class="reference internal" href="encrypting_files.html">Encrypting your Nextcloud files on the server</a></li>
<li class="toctree-l2"><a class="reference internal" href="federated_cloud_sharing.html">Using Federation Shares</a></li>
<li class="toctree-l2"><a class="reference internal" href="file_drop.html">Making anonymous uploads</a></li>
<li class="toctree-l2"><a class="reference internal" href="large_file_upload.html">Large file uploads</a></li>
<li class="toctree-l2"><a class="reference internal" href="quota.html">Storage quota</a></li>
<li class="toctree-l2"><a class="reference internal" href="version_control.html">Version control</a></li>
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<li class="toctree-l1"><a class="reference internal" href="../pim/index.html">Contacts & calendar</a></li>
<li class="toctree-l1"><a class="reference internal" href="../userpreferences.html">Setting your preferences</a></li>
<li class="toctree-l1"><a class="reference internal" href="../user_2fa.html">Using two-factor authentication</a></li>
<li class="toctree-l1"><a class="reference internal" href="../session_management.html">Manage connected browsers and devices</a></li>
<li class="toctree-l1"><a class="reference internal" href="../external_storage/index.html">External Storage</a></li>
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<div class="section" id="accessing-your-files-using-the-nextcloud-web-interface">
<h1>Accessing your files using the Nextcloud Web interface<a class="headerlink" href="#accessing-your-files-using-the-nextcloud-web-interface" title="Permalink to this headline">ΒΆ</a></h1>
<p>You can access your Nextcloud files with the Nextcloud Web interface and create,
preview, edit, delete, share, and re-share files. Your Nextcloud administrator
has the option to disable these features, so if any of them are missing on your
system ask your server administrator.</p>
<div class="figure">
<img alt="The Files view screen." src="../_images/users-files.png" />
</div>
<div class="section" id="tagging-files">
<h2>Tagging files<a class="headerlink" href="#tagging-files" title="Permalink to this headline">ΒΆ</a></h2>
<p>You can assign tags to files. To create tags, open a file to the Details view.
Then type your tags. To enter more than one tag press the return key after
creating each tag. All tags are system tags, and are shared by all users on your
Nextcloud server.</p>
<div class="figure">
<img alt="Creating file tags." src="../_images/files_page-7.png" />
</div>
<p>Then use the Tags filter on the left sidebar to filter files by tags.</p>
<div class="figure">
<img alt="Viewing file tags." src="../_images/files_page-8.png" />
</div>
</div>
<div class="section" id="comments">
<h2>Comments<a class="headerlink" href="#comments" title="Permalink to this headline">ΒΆ</a></h2>
<p>Use the Details view to add and read comments on any file or folder. Comments
are visible to everyone who has access to the file.</p>
<div class="figure">
<img alt="Creating and viewing comments." src="../_images/file_menu_comments_2.png" />
</div>
</div>
<div class="section" id="video-player">
<h2>Video player<a class="headerlink" href="#video-player" title="Permalink to this headline">ΒΆ</a></h2>
<p>You can play videos in Nextcloud with the Video Player app by simply clicking on
the file. Video streaming by the native Nextcloud video player depends on your Web browser
and the video format. If your Nextcloud administrator has enabled video
streaming, and it doesn’t work in your Web browser, it may be a browser issue. See <a class="reference external" href="https://developer.mozilla.org/en-US/docs/Web/HTML/Supported_media_formats#Browser_compatibility">https://developer.mozilla.org/en-US/docs/Web/HTML/Supported_media_formats#Browser_compatibility</a> for supported multimedia formats in Web browsers.</p>
<div class="figure">
<img alt="Watching a movie." src="../_images/video_player_2.png" />
</div>
</div>
<div class="section" id="file-controls">
<h2>File controls<a class="headerlink" href="#file-controls" title="Permalink to this headline">ΒΆ</a></h2>
<p>Nextcloud can display thumbnail previews for image files, MP3 covers,
and text files, if this enabled by your server administrator. Hover your cursor
over a file or folder to expose the controls for the following operations:</p>
<dl class="docutils">
<dt>Favorites</dt>
<dd>Click the star to the left of the file icon to mark it as a favorite, and
quickly find all of your favorites with the Favorites filter on the left
sidebar.</dd>
</dl>
<div class="figure">
<img alt="Marking Favorite files." src="../_images/files_page-1.png" />
</div>
<dl class="docutils">
<dt>Share</dt>
<dd>Share the file or folder with a group or other users, and create public
shares with hyperlinks. You can also see who you have shared with already,
and revoke shares by clicking the trash can icon.</dd>
</dl>
<div class="admonition note">
<p class="first admonition-title">Note</p>
<p>Since version 9.0, you can see all re-shares of your original file shares.</p>
<p class="last">If username auto-completion
is enabled, when you start typing the user or group name Nextcloud will
automatically complete it for you. If your administrator has enabled email
notifications, you can send an email notification of the new share from the
sharing screen.</p>
</div>
<div class="figure">
<img alt="Sharing files." src="../_images/files_page-2.png" />
</div>
<p>You have five share permissions:</p>
<ul class="simple">
<li>Can share; allows the users you share with to re-share.</li>
<li>Can edit; allows the users you share with to edit your shared files, and to collaborate using the Documents app.</li>
<li>Create; allows the users you share with to create new files and add them to the share.</li>
<li>Change; allows uploading a new version of a shared file and replacing it.</li>
<li>Delete; allows the users you share with to delete shared files.</li>
</ul>
<dl class="docutils">
<dt>Overflow Menu</dt>
<dd>The Overflow menu (three dots) displays file details, and allows you to
rename, download, or delete files.</dd>
</dl>
<div class="figure" id="id1">
<img alt="Overflow menu." src="../_images/files_page-3.png" />
<p class="caption"><span class="caption-text">The Details view shows Activities, Sharing, and Versions information.</span></p>
</div>
<div class="figure">
<img alt="Details screen." src="../_images/files_page-4.png" />
</div>
<p>The <strong>Settings</strong> gear icon at the lower left allows you to show or hide hidden
files in your Nextcloud Web interface. These are also called dotfiles, because
they are prefixed with a dot, e.g. <code class="docutils literal"><span class="pre">.mailfile</span></code>. The dot tells your operating
system to hide these files in your file browsers, unless you choose to display
them. Usually these are configuration files, so having the option to hide them
reduces clutter.</p>
<div class="figure">
<img alt="Hiding or displaying hidden files." src="../_images/hidden_files.png" />
</div>
</div>
<div class="section" id="previewing-files">
<h2>Previewing files<a class="headerlink" href="#previewing-files" title="Permalink to this headline">ΒΆ</a></h2>
<p>You can display uncompressed text files, OpenDocument files, videos, and image
files in the Nextcloud embedded viewers by clicking on the file name. There may
be other file types you can preview if your Nextcloud administrator has enabled
them. If Nextcloud cannot display a file, it starts a download process and
downloads the file to your computer.</p>
</div>
<div class="section" id="navigating-inside-your-nextcloud">
<h2>Navigating inside your Nextcloud<a class="headerlink" href="#navigating-inside-your-nextcloud" title="Permalink to this headline">ΒΆ</a></h2>
<p>Navigating through folders in Nextcloud is as simple as clicking on a folder to
open it and using the back button on your browser to move to a previous level.
Nextcloud also provides a navigation bar at the top of the Files field for quick
navigation.</p>
</div>
<div class="section" id="sharing-status-icons">
<h2>Sharing status icons<a class="headerlink" href="#sharing-status-icons" title="Permalink to this headline">ΒΆ</a></h2>
<p>Any folder that has been shared is marked with the <code class="docutils literal"><span class="pre">Shared</span></code> overlay icon.
Public link shares are marked with a chain link. Un-shared folders are blank.</p>
<div class="figure">
<img alt="Share status icons." src="../_images/files_page-5.png" />
</div>
</div>
<div class="section" id="creating-or-uploading-files-and-directories">
<h2>Creating or uploading files and directories<a class="headerlink" href="#creating-or-uploading-files-and-directories" title="Permalink to this headline">ΒΆ</a></h2>
<p>Upload or create new files or folders directly in an Nextcloud folder by clicking
on the <em>New</em> button in the Files app.</p>
<div class="figure">
<img alt="The New file/folder/upload menu." src="../_images/files_page-6.png" />
</div>
<p>The <em>New</em> button provides the following options:</p>
<dl class="docutils">
<dt>Up arrow</dt>
<dd>Upload files from your computer into Nextcloud. You can also upload files by
dragging and dropping them from your file manager.</dd>
<dt>Text file</dt>
<dd>Creates a new text file and adds the file to your current folder.</dd>
<dt>Folder</dt>
<dd>Creates a new folder in the current folder.</dd>
</dl>
</div>
<div class="section" id="selecting-files-or-folders">
<h2>Selecting files or folders<a class="headerlink" href="#selecting-files-or-folders" title="Permalink to this headline">ΒΆ</a></h2>
<p>You can select one or more files or folders by clicking on their checkboxes. To
select all files in the current directory, click on the checkbox located at the
top of the files listing.</p>
<p>When you select multiple files, you can delete all of them, or download them as
a ZIP file by using the <code class="docutils literal"><span class="pre">Delete</span></code> or <code class="docutils literal"><span class="pre">Download</span></code> buttons that appear at the
top.</p>
<div class="admonition note">
<p class="first admonition-title">Note</p>
<p class="last">If the <code class="docutils literal"><span class="pre">Download</span></code> button is not visible, the administrator has
disabled this feature.</p>
</div>
</div>
<div class="section" id="filtering-the-files-view">
<h2>Filtering the files view<a class="headerlink" href="#filtering-the-files-view" title="Permalink to this headline">ΒΆ</a></h2>
<p>The left sidebar on the Files page contains several filters for quickly sorting
and managing your files.</p>
<dl class="docutils">
<dt>All files</dt>
<dd>The default view; displays all files that you have access to.</dd>
<dt>Favorites</dt>
<dd>Files or folders marked with the yellow star.</dd>
<dt>Shared with you</dt>
<dd>Displays all files shared with you by another user or group.</dd>
<dt>Shared with others</dt>
<dd>Displays all files that you have shared with other users or groups.</dd>
<dt>Shared by link</dt>
<dd>Displays all files that are shared by you via public link.</dd>
<dt>External Storage (optional)</dt>
<dd>Files that you have access to on external storage devices and services such
as Dropbox, Google, and Amazon S3.</dd>
</dl>
</div>
<div class="section" id="moving-files">
<h2>Moving files<a class="headerlink" href="#moving-files" title="Permalink to this headline">ΒΆ</a></h2>
<p>You can move files and folders by dragging and dropping them into any directory.</p>
</div>
<div class="section" id="change-in-share-expiration-date">
<h2>Change in share expiration date<a class="headerlink" href="#change-in-share-expiration-date" title="Permalink to this headline">ΒΆ</a></h2>
<p>In older versions of Nextcloud, you could set an expiration date on both local
and public shares. Now you can set an expiration date only on public shares,
and local shares do not expire when public shares expire. The only way to
“expire” a local share is to click the trash can icon to un-share your files.</p>
</div>
<div class="section" id="creating-or-connecting-to-a-federation-share-link">
<h2>Creating or connecting to a Federation Share link<a class="headerlink" href="#creating-or-connecting-to-a-federation-share-link" title="Permalink to this headline">ΒΆ</a></h2>
<p>Federated Cloud Sharing allows you to mount file shares from remote Nextcloud
servers, and manage them just like a local share. In Nextcloud 9 the process for
creating a new sharing link is easier and more streamlined. See
<a class="reference internal" href="federated_cloud_sharing.html"><em>Using Federation Shares</em></a> to learn to how to create and connect to new
Federated Cloud shares.</p>
</div>
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