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Accessing your files using the Nextcloud Web interface
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You can access your Nextcloud files with the Nextcloud Web interface and create,
preview, edit, delete, share, and re-share files. Your Nextcloud administrator
has the option to disable these features, so if any of them are missing on your
system ask your server administrator.
.. figure:: ../images/users-files.png
:alt: The Files view screen.
Tagging files
-------------
You can assign tags to files. To create tags, open a file to the Details view.
Then type your tags. To enter more than one tag press the return key after
creating each tag. All tags are system tags, and are shared by all users on your
Nextcloud server.
.. figure:: ../images/files_page-7.png
:alt: Creating file tags.
Then use the Tags filter on the left sidebar to filter files by tags.
.. figure:: ../images/files_page-8.png
:alt: Viewing file tags.
Comments
--------
Use the Details view to add and read comments on any file or folder. Comments
are visible to everyone who has access to the file.
.. figure:: ../images/file_menu_comments_2.png
:alt: Creating and viewing comments.
Video player
------------
You can play videos in Nextcloud with the Video Player app by simply clicking on
the file. Video streaming by the native Nextcloud video player depends on your Web browser
and the video format. If your Nextcloud administrator has enabled video
streaming, and it doesn't work in your Web browser, it may be a browser issue. See https://developer.mozilla.org/en-US/docs/Web/HTML/Supported_media_formats#Browser_compatibility for supported multimedia formats in Web browsers.
.. figure:: ../images/video_player_2.png
:alt: Watching a movie.
File controls
-------------
Nextcloud can display thumbnail previews for image files, MP3 covers,
and text files, if this enabled by your server administrator. Hover your cursor
over a file or folder to expose the controls for the following operations:
Favorites
Click the star to the left of the file icon to mark it as a favorite, and
quickly find all of your favorites with the Favorites filter on the left
sidebar.
.. figure:: ../images/files_page-1.png
:alt: Marking Favorite files.
Share
Share the file or folder with a group or other users, and create public
shares with hyperlinks. You can also see who you have shared with already,
and revoke shares by clicking the trash can icon.
.. note:: Since version 9.0, you can see all re-shares of your original file shares.
If username auto-completion
is enabled, when you start typing the user or group name Nextcloud will
automatically complete it for you. If your administrator has enabled email
notifications, you can send an email notification of the new share from the
sharing screen.
.. figure:: ../images/files_page-2.png
:alt: Sharing files.
You have five share permissions:
* Can share; allows the users you share with to re-share.
* Can edit; allows the users you share with to edit your shared files, and to collaborate using the Documents app.
* Create; allows the users you share with to create new files and add them to the share.
* Change; allows uploading a new version of a shared file and replacing it.
* Delete; allows the users you share with to delete shared files.
Overflow Menu
The Overflow menu (three dots) displays file details, and allows you to
rename, download, or delete files.
.. figure:: ../images/files_page-3.png
:alt: Overflow menu.
The Details view shows Activities, Sharing, and Versions information.
.. figure:: ../images/files_page-4.png
:alt: Details screen.
The **Settings** gear icon at the lower left allows you to show or hide hidden
files in your Nextcloud Web interface. These are also called dotfiles, because
they are prefixed with a dot, e.g. ``.mailfile``. The dot tells your operating
system to hide these files in your file browsers, unless you choose to display
them. Usually these are configuration files, so having the option to hide them
reduces clutter.
.. figure:: ../images/hidden_files.png
:alt: Hiding or displaying hidden files.
Previewing files
----------------
You can display uncompressed text files, OpenDocument files, videos, and image
files in the Nextcloud embedded viewers by clicking on the file name. There may
be other file types you can preview if your Nextcloud administrator has enabled
them. If Nextcloud cannot display a file, it starts a download process and
downloads the file to your computer.
Navigating inside your Nextcloud
--------------------------------
Navigating through folders in Nextcloud is as simple as clicking on a folder to
open it and using the back button on your browser to move to a previous level.
Nextcloud also provides a navigation bar at the top of the Files field for quick
navigation.
Sharing status icons
--------------------
Any folder that has been shared is marked with the ``Shared`` overlay icon.
Public link shares are marked with a chain link. Un-shared folders are blank.
.. figure:: ../images/files_page-5.png
:alt: Share status icons.
Creating or uploading files and directories
-------------------------------------------
Upload or create new files or folders directly in an Nextcloud folder by clicking
on the *New* button in the Files app.
.. figure:: ../images/files_page-6.png
:alt: The New file/folder/upload menu.
The *New* button provides the following options:
Up arrow
Upload files from your computer into Nextcloud. You can also upload files by
dragging and dropping them from your file manager.
Text file
Creates a new text file and adds the file to your current folder.
Folder
Creates a new folder in the current folder.
Selecting files or folders
--------------------------
You can select one or more files or folders by clicking on their checkboxes. To
select all files in the current directory, click on the checkbox located at the
top of the files listing.
When you select multiple files, you can delete all of them, or download them as
a ZIP file by using the ``Delete`` or ``Download`` buttons that appear at the
top.
.. note:: If the ``Download`` button is not visible, the administrator has
disabled this feature.
Filtering the files view
------------------------
The left sidebar on the Files page contains several filters for quickly sorting
and managing your files.
All files
The default view; displays all files that you have access to.
Favorites
Files or folders marked with the yellow star.
Shared with you
Displays all files shared with you by another user or group.
Shared with others
Displays all files that you have shared with other users or groups.
Shared by link
Displays all files that are shared by you via public link.
External Storage (optional)
Files that you have access to on external storage devices and services such
as Dropbox, Google, and Amazon S3.
Moving files
------------
You can move files and folders by dragging and dropping them into any directory.
Change in share expiration date
-------------------------------
In older versions of Nextcloud, you could set an expiration date on both local
and public shares. Now you can set an expiration date only on public shares,
and local shares do not expire when public shares expire. The only way to
"expire" a local share is to click the trash can icon to un-share your files.
Creating or connecting to a Federation Share link
-------------------------------------------------
Federated Cloud Sharing allows you to mount file shares from remote Nextcloud
servers, and manage them just like a local share. In Nextcloud 9 the process for
creating a new sharing link is easier and more streamlined. See
:doc:`federated_cloud_sharing` to learn to how to create and connect to new
Federated Cloud shares.